Finishing Form I-9, Employment Eligibility Verification, calls for gathering private information about employees. companies should keep this in your mind whenever determining how exactly to retain and store completed Form I-9 and any matching paperwork to make certain that private information will not enter into the incorrect arms. You really need to store completed Form I-9 and any matching documents such as copies of papers in a fashion that fits your company requirements plus the requirement to help make Form I-9 readily available for assessment. Usually do not mail Forms I-9 to USCIS or U.S. Immigration and Customs Enforcement.
Officers through the Department of Homeland protection, workers through the Immigrant and Employee Rights Section (IER) during the Department of Justice, and employees through the Department of work may ask to inspect these types.
No matter what you decide to keep your kind I-9, you need to be in a position to provide them to federal federal federal government officials for assessment within 3 company times of the date as soon as the types had been required.
Form I-9 contains information that is personal workers. whenever saving these kinds (no matter what the structure you select), USCIS suggests that companies offer sufficient safeguards to safeguard worker information.
Keeping the first Paper Form I-9
Companies whom decide to keep paper copies for the papers their employees present may store all of them with the employee’s Form I-9 or utilizing the employees’ records. But, USCIS suggests that employers keep Form I-9 separate from workers documents to facilitate an assessment request.
Keeping Form I-9 on Microfilm or Microfiche
Companies may keep copies of original, signed kind I-9 on microfiche or microfilm. Choose movie stock that may protect the image and enable its access and make use of for the retention period that is entire. Continue reading